Company Asset Management

When a startup grows, you begin issuing expensive laptops, monitors, and company smartphones to your employees. When someone leaves, forgetting to collect a $2,000 MacBook is a painful mistake. UniTrack's Asset Management tracks every physical item and software license your company owns, explicitly records who holds each item with condition documentation, and manages the full lifecycle from purchase to retirement.

1. The Assets Dashboard

A centralized hub for managing your organization's physical and digital resources.

• 1
  Overview Metrics

  Navigate to Assets → All Assets. The dashboard provides a visual summary with cards showing Total Assets, Available, Assigned, and those In Maintenance.

• 2
  Inventory Management

  The main list displays all assets, including their names, categories (like Laptops or Monitors), current status, and the employee they are assigned to. You can quickly filter this list to find what you need.

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2. Tracking software & subscriptions

Manage your software licenses alongside your physical hardware.

• 1
  Software Inventory

  Go to the Software Licenses view to specifically track digital assets. The system logs the software name, category, license keys, and essential vendor details.

• 2
  License Lifecycle

  Track subscription types, seat allocations, and expiry dates to ensure your team never loses access to critical tools and you don't overpay for unused seats.

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3. Asset Assignment & History

Maintain a strict chain of custody for every piece of expensive hardware.

• 1
  Asset Details

  Clicking into any asset (e.g., MacBook Pro 14) opens its detail page. Here you can see specific metadata like the Asset Tag, Serial Number (S/N), manufacturer, and purchase price.

• 2
  Check In & Check Out

  Use the action buttons to Check Out an available asset to an employee, or Check In an assigned asset back to the inventory when they leave or upgrade.

• 3
  Assignment Log

  The "Assignment History" log at the bottom of the page provides a complete audit trail, documenting every time the asset changed hands throughout its lifecycle in the company.