Expense & Bill Management

As your startup grows, vendor bills pile up fast — SaaS subscriptions, office supplies, marketing services, infrastructure costs. UniTrack's Expense module has two sides: My Expenses (employee expense claims with approval workflows) and Bills (vendor invoices your company receives). Together they give you complete visibility into where every rupee goes.

1. Employee Expenses (My Expenses)

Allow employees to submit expenses for reimbursement easily.

• 1
  Expense Dashboard

  Navigate to Expenses → My Expenses. This dashboard tracks submitted expenses, clearly showing summary cards for "Pending Approval" and "Approved" totals.

• 2
  Submit & Track

  Employees can easily click + Create Expense to log a new expense by adding a title, category, and total amount. The list view tracks the real-time status (e.g., Pending, Approved, Paid) for each request.

2. Vendor Bills Management

Keep track of accounts payable and vendor invoices securely.

• 1
  Bills Dashboard

  Go to Expenses → Bills. The dashboard highlights high-level metrics like "Unpaid Amount", "Overdue", and what is "Due This Week", helping you manage cash flow.

• 2
  Bulk Receipts Upload

  If you have a stack of vendor invoices, use the Bulk Upload tool to upload multiple documents simultaneously, streamlining your accounts payable operations.

• 3
  Vendor Database

  Maintain an organized list of all vendors in the Vendors tab, ensuring you have accurate tax and contact details before logging new bills.